ONLINE REGISTRATION

Since SY 2020-2021, our student registration process has gone online. We are no longer accepting paper-based registrations. Instead of filling out one (1) registration per student, you will be given access to a "Household Application". In this application, you will need to fill in the household information only once - for example: parent/guardian information, emergency contact information, primary home address, etc. Within this application, you will fill out one (1) regisration per student listed in this Household Application.

The CNMI Public School System generally has registration open all throughout the school year. Re-enrollment through the Campus Parent Portal opens on May 1st of every year. Enrollment for new students or students transferring in from another school district or private school opens on June 1st of every year.

When parents use the unique link that we give them to fill in the online registration, they can also review their child’s information to make sure that it is as updated as possible. This would be the best time for parents to request for amendments to be made such as a change in the child’s name if it is spelled incorrectly in the system. There are also specific required documents that parents will need to upload using the online registration form. These documents include, but are not limited to, the student’s Health Card, Immunization Card, and home map.

The current process to filling out the registration includes, but is not limited to, the following:

• Fill out ONE HOUSEHOLD APPLICATION form for the PRIMARY HOUSEHOLD – the PRIMARY PARENT/GUARDIAN will only need to fill in one Household Application for the primary household. Even if your children are in different schools in the CNMI Public School System, you will just need to turn in one application. In the Household Application, you will be able to fill in a student registration for each child in the household who will be attending a CNMI PSS K-12 school.

• Include ALL children into the Household Application – Families with younger children who are not in the CNMI Public School System can now be included into the application for future enrollment. Having all your children who are between ages 0 – 4 years old (children who, in the future, will attend a CNMI PSS K-12 school) and ages 5 – 18 years old (children who are of school age and are currently enrolled in the CNMI Public School System) in one Household Application form under the primary household will make the future enrollment of the younger children much easier.

• Accurate Household Information - Giving us accurate household information will help us with providing student benefits and services to your child(ren). An example is the annual Summer Electronic Benefit Transfer (SEBT) Federal child nutrition program. Missing and/or inaccurate information may hold us back from giving your child their benefits and services.

No, it has not. You will still need to use the respective links below to access the transfer and withdrawal request forms. Remember, if you need your child to move from one school to another within our district, then it is a transfer request. If you need to move your child to either a private school or another school district outside of the CNMI, then that is a withdrawal request.

• TRANSFER REQUEST FORM

• WITHDRAWAL REQUEST FORM

A parent may request for their child to attend a school that is not in their designated school zone. Prior to filling out the registration form, the parent must first fill out the SCHOOL ZONE WAIVER REQUEST FORM (copy available under Forms & Documents) and submit it to the principal of the school for approval.

If the principal approves the request, the principal will forward the form to the COE for approval.

When COE approves or denies the request, the signed form will be emailed back to the principal, and the parent will be contacted to pick up the form (or emailed, preferably).

If the request is approved, then the requested transfer will be processed first and the parent can upload that document when registering at the receiving school.

Registration of an out of zone student will be deemed incomplete if no approved School Zone Waiver Request Form is attached.

Please visit your child's school. As much as possible, our schools will accommodate parents/guardians by providing either a mobile device or a computer that you can use to access the Household Application.

They will be able to assist you as well in filling out the application. It is highly recommended that every parent/guardian have their own personal email address that only they have access to. Please do not share or borrow someone else's email address as this will be used to open up your "Parent Portal" account. You will need to keep your Parent Portal account secured and safe as you will be given access to your child's school information in that portal.

"Parent Portal" is every parent and/or guardian's window into their child(ren)'s school information. They will be able to:

• Access their child's grades

• Review attendance and absences

• See assignments that are due, missing, and scored

• Update household information

• Review and update student demographics

Yes, there will be someone at your child's school who can assist you. Please look for the school administrator, registrar, or records custodian.

Yes, it is required that your child attend school. It is not optional. Public Law 20-48 ("To repeal and re-enact The Education Act of 1988" Article 3: Compulsory Attendance) requires every person between the ages of 5 and 17 to attend school. This means that Kindergarten is now mandated in the CNMI.

Also, in accordance with the CNMI PSS Policy § 60-20-412 Entrance Age, in order to be enrolled into Kindergarten, your child must be five (5) years old by September 30, 2024.

Before beginning the registration or re-enrollment process, you will need to have electronic copies of certain documents. Most of the documents listed below are required and will need to be uploaded into the registration and/or re-enrollment form. Electronic copies may be in PDF, JPEG, or PNG formats.

For SY 2024-2025, ALL Students will need the following:

1. Parent/Guardian Valid Email Address (required)

2. Valid Health Certificate (required)

3. Birth Certificate (required) --> (no need to re-upload if it was done previously in the SY 2022-2023 or SY 2023-2024 household application)

4. Screenshot of Map to Residence & the Latitude-Longitude Coordinates (Click HERE to use our Google Map) (required)

5. Parent/Guardian valid Photo ID (required)

6. Valid Photo IDs for all who will be listed under the student's Authorized Contacts (required)

7. Medical Insurance Card for the school year (required)

8. CNMI PSS Emergency Medical Treatment Authorization Form (required)

9. Transcript or Report Card from Previous school (required for transfer students only)

10. Bus Request Form (if applicable)

11. Court Order of Full Custody (if applicable)

12. Notarized Statement or any other proof that child is under the care of another person who is 18 or older (if applicable)

13. Out-of-Zone Waiver Form (if applicable)

14. Latest 1040 Tax Return Form (stamped) - front page only showing list of dependents (required only if your child is 18 years of age or is attending a postsecondary institution at any age and you need access to your child's academic records such as report cards and progress reports)

If you do not have an email address, you must sign up for an email account. An administrative office staff from your child's school will be able to assist you, but they cannot sign up for you, assign you one, or create one for you.

When you submit your email address to your child's school, you will be able to gain access to your child's enrollment records, a Campus Parent Portal Account, and email notifications from Parent Portal and/or CNMI PSS Infinite Campus.

Please call your school for assistance in signing up for an email account.

Yes, there is.

To summarize things, you will need to do the following before starting the registration or re-enrollment process:

1. If you are the primary parent/guardian for your child, please ensure you have access to your Campus Parent Portal.
2. Have scanned electronic copies of all required documents ready.
3. Read and learn about your rights (or your child's rights, if they are 18 years old or older) under FERPA and PPRA.
   • Records & Data Management Parent & Student Resources
   • Family Educational Rights and Privacy Act (FERPA) Annual Notification (Form 2420)
   • Notification of Rights Under the Protection of Pupil Rights Amendment (PPRA)
4. Download and review a copy of the CNMI PSS School Policies Summary for your records.

    

For more information and for further assistance, please contact our Records & Data Management staff, Ruth Calvo and/or Louie Dean Bautista, at the Office of Accountability, Research & Evaluation. You can email them at support@mycnmipss.org or you may also call them at (670) 256-5310.