Office of Administrative Services (OAS)

Office of Administrative Services (OAS)


Executive Summary

 

The Office of Administrative Services (OAS) is responsible for planning, organizing, implementing, supervision, coordination, and evaluation of administrative services and programs of the Public School System, which supports the daily operations of our schools and Central Office. OAS strives to provide quality and essential services through leadership, collaboration, and support that enables the CNMI Public School System to achieve excellence in teaching, learning, and public services.

Under the supervision of the Associate Commissioner of Administrative Services are the following programs:

 

  • Child Nutrition Program (CNP)
  • Communications Media
  • Emergency Operations Management (EOM)
  • Facilities Development & Management (FDM)
  • Human Resources (HRO)
  • Infrastructure Technology (IT)
  • Pupil Transportation (OPT)

 

 

HUMAN RESOURCES

 

Administrative Assistant: Caitlin Tinney

Personnel Specialist: Leslie Ada, Frankie Camacho, D’anna Muna, Janessa Santos, Roman Tudela

Director: Lucretia Borja

 


 

 

Executive Summary

 

The Human Resources Office (HRO) is committed to the recruitment, retention, and renewal of highly qualified and effective personnel to support quality instruction for students, safe and orderly campuses, and in meeting the needs of the Whole Child to support the assurance that its students are globally ready.  To ensure that the overall goal of the CNMI Public School System in delivering quality free education to the students of the CNMI is met, the Human Resources Office invests in human capital through its Recruitment, Retention, and Renewal efforts.
 

Through collaborative efforts with its stakeholders, the CNMI Public School System’s Human Resources Office ensure a systematic alignment of its strategic priorities to its operational functions by:

  1. Committing in recruitment, retention, and renewal of Highly Qualified and Effective Personnel by building local capacity, rigorous evaluation systems, and professional development opportunities;
  2. Supporting high student performance by allocating needed human resources to schools and programs, and by coordinating and assisting with professional development opportunities;
  3. Promoting effective and efficient operations by adhering to Board of Education (BOE) personnel policies and regulations, ensuring seamless HR processing, maintaining and managing personnel data, and providing appropriate and timely communication to its clients;
  4. Ensuring safe and orderly schools by enforcing BOE regulations pertaining to employee conduct, criminal background checks, and health clearances;
  5. Participating in parental engagement and community partnerships by collaborating with other educational institutions, public and private agencies, and Parent Teacher Student Associations; and
  6. Utilizing high performance and reliability systems to continuously monitor, evaluate, and improve the functions and efficiency of the Human Resources Office.

 

 

Accomplishments

 
  • HRO continues to recruit certified and non certified qualified personnel to meet staffing  needs for each of the schools and programs throughout the system
  • Recruitment Events:  HRO attended various recruitment fairs during SY 19-20
    • Cooperative Education Job Fair
    • Northern Marianas College Job Fair
  • Retention
    • Professional Development and Certification Courses offered through online distance learning e-portal throughout the school year. The professional development  provided updates on current research based practices and trends on various educational topics as well as informative updates to support staff.
    • Employee Orientation was offered during SY 19-20
    • Timekeeper Certification was offered in SY 19-20
    • Staff of the Year  (various categories)
      • Teacher of the Year awarded to Victor Cabrera, Hopwood Middle School
      • Teacher Aide of the Year awarded to Samuel Santos, Marianas High School
      • Instructor of the Year awarded to Jennie Magofna, GTC Elementary School
      • School Counselor of the Year awarded to Jillian Pladevega, Hopwood Middle School
      • Librarian of the Year- None awarded
      • Pupil Transportation of the Year awarded to Mariano Palacios, Saipan OPT
      • Trades and Maintenance of the Year- None awarded
      • Administrative Staff of the Year- None awarded
    • Chamorro and Carolinian Language Heritage Studies and Northern Mariana Islands History Content Knowledge Testing offered in September, October, November, December, January,
    • Proposed Budget SY 2020-2021 completed on April 1, 2020

 

 

Certified and Non-Certified Education and Degree

 

CNMI Public School System offers competitive salaries that address compensation for all personnel which attracts, recruit and retain highly qualified and effective instructional pool. With an attractive compensation, staff  are motivated to maximize their full potential through the means of acquiring advanced degrees and attain certification.
 

During the School Year 2019-2020, the CNMI Public School System employed a total of 1,050 employees. Of this figure, 763 are instructional staff (e.g. Teachers, Counselors, Librarian, Instructors) and 287 are non-instructional staff (Teacher Aides, School Administrators, Support Staff).

 

 

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Personnel Education Data

Highest Level of Education

By Percentage

8th Grade

1

0.06%

High School Diploma

356

31.53%

Associate of Arts/Associate of Science Degree

37

5.82%

Bachelor of Arts/Bachelor of Science Degree

345

35.94%

Master of Arts/Master of Science Degree

298

25.15%

Doctorate Degree, Ed.D., J.D., Ph.D.

13

1.50%

Total

1050

100.00%

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Personnel Education Data Breakdown

Instructional Staff (Teachers, School Counselors, Librarian, Instructors)

Non Instructional Staff (Teacher Aides, School Administrators, Support Staff)

Count

By Percentage

Count

By Percentage

8th Grade

0

0.00%

1

0.22%

High School Diploma

181

7.26%

175

63.48%

Associate of Arts/Associate of Science Degree

23

1.49%

14

11.52%

Bachelor of Arts/Bachelor of Science Degree

310

55.45%

35

10.22%

Master of Arts/Master of Science Degree

242

34.16%

56

13.26%

Doctorate Degree, Ed.D., J.D., Ph.D.

7

1.65%

6

1.30%

Total

763

100.00%

287

100.00%

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Child Nutrition Program

 

Executive Summary

 

The CNMI PSS Child Nutrition Program (CNP) program operates under a Nutrition Assistance Grant (NAG) funded by the United States Department of Agriculture (USDA).

 

 

Communications Media

 

Executive Summary

 

The Communications Media department provides design services to both schools and central office departments. Tese services include graphic design, photography, video, web design, event planning/organization, as well as consulting services when dealing with outsourcing large projects to printing companies and/or vendors.

 

 

Web

(Vacant since August 2018)

Executive Summary

 

 

Community Outreach

 

Executive Summary

 

 

Infrastructure Technology

 

Executive Summary

 

The Infrastructure Technology Department is responsible for providing technical support and maintenance for the CNMI Public School System’s Network Infrastructure. By utilizing network monitoring tools, software, and network resources the Infrastructure Technology Department is able to ensure that the PSS network is optimized and stable. Thus, providing technical resources to all schools and central offices.

 

 

Accomplishments:

 
  • IT Team responded and assisted to 897 Mojo Helpdesk tickets from June 2019 - June 2020
  • Upgraded the Central Office MDF switch to expand connectivity and reliability of the central office network.
  • Installed additional cabling at our GTC campus to help improve network connectivity to the main office.
  • Installed Meraki Access points to help expand Wifi cover at the following schools: SVES, COVMS, GTC, KoES, OES, KagES, TinES, TJSHS, SinES, RHI.
  • Installation of surveillance systems at the following schools to ensure campus safety: GES, WSR, KagES, COVMS, OCI, KHS, GTC. We have ongoing installations at other campuses.
  • Upgraded HMS IDF switches to improve network connectivity. 
  • Expanded network connectivity to OPT office at Rota High school
  • Expand network connectivity for Tinian Elementary cafeteria and building K.
  • Successfully configured HA (High Availability) and QoS (Quality of Service) option of our school district firewall. Thus ensuring minimal downtime should we experience hardware failure on our network.

 

 

Office of Pupil Transportation

 

Executive Summary

 

The Office of Pupil Transportation (OPT) provides safe and reliable transportation daily to and from school for eligible students. In addition, OPT provides student transportation for educational and non-educational field trips. Approximately 3,500 students are safely transported daily on Rota, Saipan and Tinian.

 

 

Accomplishments:

 
  • Implementation of bus evacuation drills for Saipan elementary schools.
  • 2nd annual bus evacuation drills completed for Rota. Tinian will be scheduled for the drills upon opening of the school year
  • First Aid/CPR Recertification Training OPT staff
  • Purchased 10 new 66 passenger buses through Project Restart Grant
  • Zero vehicular accidents or injuries involving PSS buses for SY 19-20
  • Wi-Fi On Wheels Program successfully launched on Saipan, Rota, and Tinian.
  • Tinian bus finally repaired by OPT mechanic as vendor was unable to make the repairs
  • Relocate 66 passenger Bluebird bus from Tinian to Saipan to bolster the aging Saipan fleet and address bus shortage in Saipan. Relocated 15 passenger van from Saipan to Tinian.

 

 

Facilities Development and Management

 

Executive Summary :

 

The PSS Facilities Development & Management Office (FDM) coordinates large scale school projects with designers, contractors and government agencies. PSS FDM is involved in the construction management of projects, which include project monitoring, reviewing plans and specifications, preparing cost estimates and conducting project meetings. Additionally, the PSS FDM Office completes smaller renovations and school maintenance projects in-house, or by hiring manpower services. Although each School has their own maintenance personnel to take care of daily needs, the FDM Office assists with tasks that require specialized services. The goals of the PSS FDM Office are to ensure that all PSS construction projects are completed with a high level of quality, safety and efficiency and to maintain and provide environments which are conducive to student learning.
 

 

Accomplishments:

 

Completed:

  • Aluminum Exterior Shutter Replacements for Saipan Cafeterias
  • Design and Installation of 20 Ton Air Conditioning unit and ductwork at the Saipan Southern High SChool Cafeteria
  • Replacement of A/C Units at San Vicente Elementary and Dandan Middle School Cafeteria
  • Renovation of Susupe Head Start
  • Paved parking lots at Koblerville Elementary School and JMR Head Start
  • OIA Typhoon Yutu Double-session Classrooms Repairs at San Vicente, Koblerville, WSR, and Marianas High School
  • Tinian Paved Parking Lot and Head Start Driveway
  • Dandan Middle School construction of 2 new Classrooms
  • Installation of new Pad Mounted Transformer at Kagman High School
  • Kagman Elementary School Pad-mounted Transformer Relocation
  • Installation of step down transformers at Kagman Elementary School
  • Installation of New Electrical Service Riser at DMS
  • Existing Sewer Line Relocation at KES

 

Ongoing:

  • Koblerville Elementary School Cafeteria Construction
  • Repairs at Hopwood Middles School
  • SNILD Fund school repair projects
  • Air-conditioning services and repairs at all PSS schools
  • Various repair projects for all PSS schools
  • Hazard Mitigation 404 projects for PSS
  • Typhoon Yutu FEMA Projects
  • Career and Technical Education Building

 

 

Emergency Operations Management Office

 

Executive Summary

 

 

Office of Administrative Services Accomplishments